Workshop Administrator

PURPOSE STATEMENT:

 To maintain workshop procedures and flow up on vehicle service schedules was per OEM specs. Ensure Compliance to all Safety and Health Environmental regulatory requirements at workshop.

PRINCIPAL ACCOUNTABILITIES:

1.   Daily update workshop staff attendance morning and evening update HR on absenteeism, Offs, overtime, Permissions, leave taken.

2.   Manage the auto generated gate in and out of vehicles in the workshop.

3.   Ensures that job request raised under general checkup for both the trailer and horse are matching in the system (Mastruck).  

4.   Ensures that the correct drivers complaints raised by both the driver and highlighted by the workshop supervisor are created and entered in the system correct. 

5.   Ensures that the log in of task and job allocation are entered correctly in the system (Mastruck).  

6.   Manage the down time start with tasks for greasing, diagnostic, fabrication etc.

7.   Manage and ensures that parts request in the system (Mastruck) as approved by the workshop manager and supervisor.

8.   Ensures that spare parts verification is done by both the workshop supervisor and manager before replacement (cost control).

9.   Ensures 100% service schedule adherence to the step by step procedures and other workshop SOPs

10.  Ensures the verification of all job cards before closing them that the driver’s complaints and general checkup created have been attended to by drivers signing on completion of service.

11. Monitor that all truck and trailer maintenance are completed on time and as per schedule

12. Support to conduct appraisal of mechanics and performance reports in order to identify strengths and weaknesses. KPIs

13. Warranty replacement request & follow ups

14. Ensure workshop safety as per SHEQ to prevent accidents, injury, or damage of property

15. Ensure strict implementation of company ISO rules, regulations, and procedures

16. Perform any other task assigned to him by his superiors.

Skills, Knowledge and Abilities

1.   Highly organized

2.   Fluency spoken & written English.

3.   Knowledge of methods, techniques and procedures involved in maintenance repairs and replacement.

4.   Knowledge of an automated Fleet Management Information System.

5.    Considerable knowledge of safety practices and techniques in mechanics.

6.   Considerable knowledge of diesel engine mechanics; considerable knowledge of Trucks make-up; considerable knowledge of parts suppliers

7.   Ability to plan, organize and direct the work of skilled, semi-skilled, and unskilled employees engaged in repair and maintenance of vehicles and equipment.

8.    Ability to troubleshoot, diagnose and repair Trucks with accuracy and speed

9.   Ability to create effective working relationships with employees.

10. Ability to coordinate programs, prepare reports and maintain accurate records.

11. Flexible and can-do attitude, quality and productivity focused

12. To be reporting to the Workshop Manager

Qualifications & Experience

1.   A Minimum of Diploma in Automotive Engineering

2.   5 year’s extensive experience in managing a workshop/fleet

3.   Managerial qualification and added advantage.

SUBMISSION OF APPLICATIONS

Interested persons should send their applications and CV’s and all other supporting documents in one document format not later than 15^th August 2026.

The Human Resource

SGC Investment Limited – Transport Division - Ndola

Email address: hrassistant.transport@sgcil.com