SUPPLIER REGISTRATION

 PROMOTING EQUALITY IN AFRICAN SCHOOLS (PEAS) ZAMBIA

SUPPLIER REGISTRATION NOTICE

About PEAS

Promoting Equality in African Schools (PEAS) is an international NGO transforming education across Sub-Saharan Africa. PEAS supports over 225,000 young people annually across Uganda, Zambia, and Ghana, ensuring access to quality education that equips learners with essential life skills.

PEAS operates a network of schools serving over 20,000 students and extends support to more than 300 partner schools. With over 16 years of experience, PEAS delivers impactful, locally driven education programs that help learners—especially those from vulnerable backgrounds—achieve better learning outcomes and life opportunities.

Invitation for Supplier Registration

In line with its commitment to transparency, accountability, and efficiency in procurement processes, PEAS Zambia Limited hereby invites applications from eligible, qualified, and reputable firms for registration as approved suppliers.

The registration will cover the supply of goods, services, and works for the period 2026 to mid‑2028 (with possible extension).

PEAS seeks to establish a reliable, diverse, and high-performing supplier base capable of delivering quality and value-for-money services.

SUPPLIER CATEGORIES & DETAILED BREAKDOWN

Eligible suppliers may apply under a maximum of four subcategories.

1. Goods:

Category____________Description________________Subcategory No.

ICT Equipment & Mobile phones, tablets, 1/G/2026

Software laptops, computer hardware,

peripherals, consumables, software

Construction & Hardware Building materials and 2/G/2026

Materials: hardware supplies,

Office Equipment & Stationery, office furniture, 3/G/2026

Supplies: office equipment and supplies,

School Supplies & Laboratory equipment, 4/G/2026

Equipment: sports equipment, textbooks,

teaching and learning materials

Food Supplies: Mealie meal, beans, rice, 5/G/2026

cooking oil, meat products,

kapenta and other food items

Medical & Pharmaceutical Medical equipment and 6/G/2026

Supplies: pharmaceutical products,

Automotive Supplies: Vehicle and motorcycle 7/G/2026

spare parts and accessories

Pad-making Supplies Sanitary pad-making materials 8/G/2026

Personal Protective Gardening and general PPE 9/G/2026

Equipment (PPE)

Motorcycle Riding Gear Helmets, boots, reflective 10/G/2026

jackets and related equipment

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2. SERVICES:

Category_______________Description_____________Subcategory No.

Professional Services: Audit, legal, finance, 1/S/2026

project management,

monitoring & evaluation consultancy

Professional Services: Research and policy development 2/S/2026

Professional Services: Training, capacity building and 3/S/2026

team development

Professional Services: Employee wellness services 4/S/2026

(counselling, aerobics,

wellness programmes)

Media Services: Radio, television, 5/S/2026

telecommunications,

media and publishing

Media Services: Community mobilisation and 6/S/2026

sensitisation services

Branding Services: Advertising and marketing 7/S/2026

campaigns

Branding Services: Branding, printing and 8/S/2026

promotional materials

Transportation & Air and ground transport services 9/S/2026

Logistics

Transportation & Logistics: Fleet management systems 10/S/2026

Transportation & Logistics: Warehouse facilities and 11/S/2026

warehouse management

Transportation & Logistics: Courier and parcel 12/S/2026

delivery services

Hospitality Services: Hotels, conference facilities, 13/S/2026

catering and accommodation

Insurance Services: Health, motor vehicle, and 14/S/2026

property insurance

Automotive Services: Vehicle and motorcycle 15/S/2026

servicing and repairs

Cleaning & Environmental Cleaning, landscaping, 16/S/2026

Services fumigation and

waste management

Cleaning & Environmental Fire equipment servicing 17/S/2026

Services and maintenance

ICT & Technical Services: Software development 18/S/2026

and systems design

ICT & Technical Services: Cybersecurity, IT maintenance, 19/S/2026

and technical support

ICT & Technical Services: Data management and 20/S/2026

database services

ICT & Technical Services: Electrical installation 21/S/2026

and maintenance services

Security Services: Security guarding services 22/S/2026

Security Services: Electronic security systems 23/S/2026

(CCTV, alarms, access control)

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3. WORKS

CategoryDescriptionSubcategory No.

Water & Sanitation: Water treatment systems 1/W/2026

and sanitation infrastructure

Metal Fabrication: Fabrication and installation 2/W/2026

of metal works

Carpentry & Joinery: Carpentry, woodworks, and 3/W/2026

furniture fabrication

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MINIMUM ELIGIBILITY REQUIREMENTS

All applicants must submit the following mandatory documentation:

1. Completed supplier registration forms
2. Company profile (with physical address, contacts, and email)
3. Certificate of registration/incorporation
4. Valid ZRA Tax Clearance Certificate
5. Proof of past and current contracts (similar work)
6. At least three (3) traceable references
7. Recent financial records (audited accounts or last 6 months' bank statements)
8. Proof of payment of the nonrefundable ZMW 1,000 registration fee
9. NAPSA certificate (where applicable)
10. Relevant statutory certifications (e.g., ZAMRA, WARMA, etc.)
11. Additional business-related compliance documents

Note: Companies operating for less than 6 months should submit available bank statements. 

SPECIAL REQUIREMENTS

• ICT Suppliers: Must provide proof of certification/accreditation (e.g., Microsoft, HP, Dell, Cisco)
• Medical Suppliers: Must provide ZAMRA certification
• Water Works: Must provide WARMA certification

Application Process

• Registration forms can be accessed via the official PEAS link provided here.
• Download and Review detailed ToRs here.
• A non-refundable fee of ZMW 1,000 is required for registration

Submission Method

All applications must be submitted electronically to:

Email: supplier.registration@peas.org.uk

Addressed to:

The Procurement Committee Chairperson

PEAS Zambia Limited

39 Kabinga Avenue, Northrise

P.O. Box 71192

Ndola, Zambia

IMPORTANT TO NOTE

• Only shortlisted/prequalified suppliers will be invited for future procurement processes
• Late submissions will not be accepted
• Women, youth, and persons with disabilities are strongly encouraged to apply

Deadline for Submission

26th July 2026 at 12:30 hours