Medical Supplies

Zambia Office

8 Ngumbo Road, Long Acres

P.O. Box 36873  Lusaka, Zambia

Tel: +260-21-1256255 / 6 / 7  fax: +260-21-1253314

 REQUEST FOR PROPOSAL OF MEDICAL SUPPLIES TO OPERATIONALISE COMPREHENSIVE EMERGENCY OBSTETRIC AND NEWBORN CARE (CEMONC) SITES

Introduction

Jhpiego Corporation is an international, non-profit, global health affiliate of Johns Hopkins University, that works to improve the health of women and families throughout the world. For over 50 years, and in more than 150 countries, Jhpiego has worked to prevent the needless deaths of women and their families. Jhpiego has empowered front-line health workers by designing and implementing effective, low-cost, hands-on solutions that strengthen the delivery of healthcare services

Background

JHPIEGO, Family Health and Nutrition Activity provides support in terms of medical supplies/equipment to operationalise Comprehensive Emergency Obstetric and Newborn Care (CEmONC) sites in the 4 supported provinces (Eastern, Luapula, Muchinga, Southern), CEmONC mentorship refers to a hands‑on, facility‑based mentorship and skills‑strengthening approach where experienced clinicians (specialists or trained mentors) “camp” at a health facility for a defined period to improve service quality. A needs assessment was done and there is a need to support equipping theatres, supplying essential medical supplies & materials, while supporting transferring of skill from experts to health care providers.

Objectives of the Assignment

·       To provide medical supplies to the 4 CEmONC sites to be operationalized

Through this Request for Proposal, Jhpiego intends to engage the Supplier upon the date of signing the Purchase Order.

The engagement will be dependent on the vendor’s ability to provide goods that meet the requirements outlined in the Scope of Work and the most competitive price. Although Jhpiego is entering into this RFP process with the intention of evaluating vendors and possibly procuring Medical supplies from a vendor, this document is not in any way a commitment for Jhpiego to make any purchase or make any other legal commitment to enter a business relationship with any bidder.

Jhpiego Schedule

The following is the planned schedule for this RFP process. All dates are listed in the local time for central Africa Time, Lusaka, Zambia (GMT+2). Jhpiego will give updates if circumstances dictate a change to this schedule.

Ø Bidder Questions Due: August 21, 2026/ 13:00 Hours.

Ø Proposals Due: September 03, 2026 / 13:00 Hours.

Ø Note: Failure to meet the specified deadlines will be interpreted as a decision not to participate in this Request for Proposal (RFP) process

Contact Details

Please direct all questions to the following primary contact:

ZMProcurement@jhpiego.org

Scope of Work

The vendor of medical supplies will be expected to:

·       Have ability to meet required quantities and delivery schedules

·       Supply products that meet recognized standards (ISO, WHO, or applicable local standards).

·       Provide appropriate information on availability of stock

·       Deliver quality medical supplies

The Medical supplies required by the selected vendor are to be priced and shall comprise of the following:

Item Description

Category

Specifications

Unit Pack

Quantity

MNCH-N Service Delivery

Sims speculum

Medical Supplies

50

Penguin Suckers

Medical Supplies

EACH

100

Ambu Bags Neonatal with mask - size 1

Medical Supplies

each

100

CEmONC Operations supplies (1 x4 sites)

Vicryl 2/0 RC (50mm

Medical Supplies

48 boxes

100

Zinc oxide plaster 5cm

Medical Supplies

320 pieces

100

Catheter 18

Medical Supplies

400 pieces

100

Catheter 16

Medical Supplies

400 pieces

100

Abdominal swabs 45*45 12 ply

Medical Supplies

128 packs

100

Cannula 16G

Medical Supplies

40 boxes

100

Cannula 18G

Medical Supplies

40 boxes

100

Cannula 24G

Medical Supplies

40 boxes

100

Cannula 26G

Medical Supplies

40 boxes

100

Fluid giving sets

Medical Supplies

40 packs

100

Gauze roll 1000g

Medical Supplies

50 rolls

100

Methylated spirit 2.5 ltrs

Medical Supplies

80 containers

100

Nylon 2 RC (40mm)

Medical Supplies

80 boxes

100

Nylon 2/0 RC (40mm)

Medical Supplies

64 boxes

100

Povidone 2.5 ltrs

Medical Supplies

80 bottles

100

Savlon 2 ltr

Medical Supplies

40 bottles

100

Spinal Needle 22G

Medical Supplies

60 packs

100

Surgical blade size 21

Medical Supplies

40 boxes

100

Surgical gloves 7.0

Medical Supplies

80 boxes

100

Surgical gloves 7.5

Medical Supplies

200 boxes

100

Surgical gloves 8.0

Medical Supplies

200 boxes

100

Urine bag adult

Medical Supplies

400 pieces

100

Vicryl 2 RB (50mm)

Medical Supplies

80 boxes

100

Blood giving sets

Medical Supplies

400

100

Spirit 2.5 ltrs

Medical Supplies

80 containers

100

Sterile Drapes

Medical Supplies

280

100

Gowns

Medical Supplies

280

100

Patients’ gowns

Medical Supplies

200

100

C section sets

Medical Supplies

40

100

Hysterectomy set

Medical Supplies

16

100

Mobile OT light

Medical Supplies

1

2

Instrument trolley

Medica equipment

1

2

Mayo trolley

medical equipment

1

2

operating theatre stools

Medical Supplies

1

3

whiteboard for surgical checklist

Medical Supplies

1

4

Clock with timer

Medical Supplies

1

4

Sterilising drums (Small)

Medical Supplies

1

8

Sterile drums (Medium)

Medical Supplies

1

8

sterile drums (Large)

Medical Supplies

1

8

Deliverables

·       Deliver medical supplies within 6 weeks

Duration of Assignment

Payment will be made after full delivery based on satisfactory of agreed medical supplies:

Application Process

Interested applicants should submit:

·       A technical proposal outlining products, delivery period and availability of supplies.

·       A financial proposal with detailed Payment terms and budget.

·       At least two references from similar assignments.

PRELIMINARY MINIMUM REQUIREMENTS AND EVALUATION CRITERIA

The vendors shall meet the following minimum requirements:

a.      Certificate of incorporation and registration with PACRA.

b.      Have valid tax clearance and business registration documents-2026

1. Current Certificate of registration with National Pensions Scheme Authority (NAPSA)
2. Organization profile (Applicable for Companies)
3. Workers Compensation License for 2026
4. Bank detail on a bank letter head
5. Physical and official email address
6. Trading Licenses for 2026
7. At least two references from Institutions where your organization is having and or have executed such contracts

j.        Be legally registered and licensed to supply medical products.

k.      Comply with national pharmaceutical and medical regulations.

l.         Provide certificates of conformity, product registrations, and import permits where applicable.

EVALUATION CRITERIA   

·       Possess relevant permits from Medical regulatory authorities. (5%)

·       Valid license from Medicines Regulatory bodies (15%)

·       Registered member of the Pharmaceuticals of Zambia (25%)

·       A financial proposal with detailed budget (15%) 

·       At least two references from similar assignments (40%)

References will be considered as an evaluation factor if you are selected as a finalist. The references will not be contacted unless Jhpiego informs you in advance.

Directions for Response

All responses to this RFP must include the components and follow the guidelines below. Any proposal that does not follow these guidelines shall be disqualified.

Complete and submit the following component in your proposal:

1.   All prices shall be quoted in Zambian Kwacha.

2.   Complete description/specifications of the goods.

3.   Proposals shall be submitted on your company’s original letterhead (Not the one for Jhpiego) and signed.

4.   Unit price shall be indicated separately.

5.   A VAT Local Purchase Order shall be issued for the VAT amount indicated on the quotation.

6.   The Proposal validity period shall be 90 days from the date of submission.

Direct all questions to the primary contact (see “Contact Details” section) via e-mail by the time indicated “Central Africa Time, Lusaka, Zambia (GMT+2)” on the day indicated in the schedule.

Questions about the designated primary contact are entirely welcome. However, any violation of these directions will be considered an attempt to gain an unfair advantage over the other competitors and will result in disqualification of the violating bidder. Any disqualified bidders will be removed from the process and any further submissions by that bidder will not be accepted.

Jhpiego reserves the right to reject proposals and bears no responsibility for any costs of preparing any proposal.

Questions From Bidders

In the interest of fairness and completeness of answers, all questions from all bidders will be aggregated, answered and sent to all bidders on the date and time indicated in the schedule.

Please submit your questions to the primary contact identified above via email by the day they are due (see “Schedule” section).

Proposal Validity

Vendor shall submit a proposal that is valid for 60 days after the proposal due date per the “Schedule” section above.

Award of Contract

The firm that, in the opinion of Jhpiego, has submitted the proposal providing the best value for Jhpiego based on the evaluation criteria will be selected as best evaluated Vendor for the agreed period of task execution.

Contract Terms

Any resulting agreement will be conditional upon the vendor’s acceptance of Jhpiego Corporation’s Terms and Conditions Annexed to this RFP. Jhpiego’ s standard payment terms are 30 Days.

SUBMISSION AND CLOSING DATE OF THE PROPOSALS

The REQUEST FOR PROPOSALS shall be submitted in four packs (One. Original and Three Copies) in sealed envelopes clearly marked “REQUEST FOR PROPOSAL OF MEDICAL SUPPLIES TO OPERATIONALISE COMPREHENSIVE EMERGENCY OBSTETRIC AND NEWBORN CARE (CEMONC) SITES.” to Plot 8 Ngumbo Road Long acres, Lusaka, Jhpiego Zambia Country Office on or before 13:00 hours, September 03, 2026, in the Tender box placed at the RECEPTION and signed off in the tender register book. Quotations submitted after the set deadline shall not be received or accepted and returned unopened to the marked bidder.

Jhpiego Zambia Country Office reserves the right to accept or reject any quotation and annul the bidding process and reject all bids at any time prior to contract award, without thereby incurring any liability to bidders.