Finance - Intern

Purpose 

Family Legacy (FL) is a faith-based organization that exists to glorify God by equipping children in Zambia to live out their God-given potential. Since 2000, Family Legacy Missions Zambia (FLMZ) has been transforming the lives of vulnerable and orphaned children through three core programs: Camp Life, the Tree of Life Children’s Village, and the Legacy Academies.

The Finance Intern at Family Legacy Missions Zambia, reporting to the Finance Manager, is responsible for ensuring the accuracy and efficiency of financial processes. This role involves effective communication with vendors, meticulous record-keeping, and collaboration with various departments to facilitate smooth financial operations. The Finance Intern plays a key role in maintaining positive relationships with vendors, implementing new systems and procedures, and supporting audit activities.

Child Safeguarding

Family Legacy Missions Zambia is committed to the highest standards of child safeguarding and the protection of vulnerable individuals. We maintain a zero-tolerance policy for all forms of abuse, exploitation, or harm. Our recruitment processes reflect this commitment and include rigorous background checks, reference verification, and safeguarding-focused assessments. All successful candidates will be required to adhere to FLMZ’s Child Safeguarding Policy, Code of Conduct, and safeguarding values to ensure that every child and young person in our care is safe, respected, and protected at all times.

Key Responsibilities:

• Prepare payment vouchers in accordance with FLMZ payment policies.
• Ensure accurate support documentation is attached to payment vouchers for transparency and audit purposes.
• Communicate with vendors to address payment status issues
• Cultivate and maintain positive relationships with vendors.
• Assist in the implementation of new financial systems and procedures, contributing to process improvement initiatives.
• Accurately post supplier invoices in the system, ensuring proper coding for accurate financial reporting.
• Match invoices to purchase orders (POs) and goods received notes (GRN) to validate legitimate payments.
• Organize and maintain comprehensive vendor records, including invoices, receipts, and GRNs.
• Ensure accurate historical records are maintained through both physical and electronic filing.
• Provide necessary support documents for audits and assist in ad hoc financial activities.
• Verify the accuracy of invoices and supporting documents to uphold financial integrity.
• Collaborate with other departments or programs to resolve Accounts receivables issues.
• Updating of payment list
• Petty cash management

Qualifications & Experience

• Professional accounting qualification
• Proficiency with accounting software and strong Microsoft Excel skills.